Job Description

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.



Why join the City of Oakland's Finance Department?


As a Payroll Personnel Clerk II in the Oakland Finance Department, you will be an integral member of the Finance Payroll Team, and you will be key in performing the full range of payroll processing duties.


The Finance Department provides quality government financial services to the City of Oakland. We manage the City’s financial affairs with the highest degree of customer service, honesty, and integrity. We value teamwork, trust, accountability, and fiscal responsibility.


This role is perfect for individuals who are passionate about public service, diversity, equity, and inclusion, and are eager to make a meaningful impact supporting a community-focused law enforcement agency.

• Customer service oriented. You will assist City employees daily and work closely with City department staff and individual employees.
• A strong relationship builder with excellent communication skills. You will be conveying payroll information to employees; therefore, strong communication skills are crucial.
• Organized and detail-oriented. Due to a large volume of work with overlapping deadlines, we are looking for someone with strong organizational skills and an eye for detail.
• Able to work as part of a team or independently. You will be expected to work on projects that require collaboration with many different team members in your unit and other departments that will require you to use sound judgment and work independently at times.
• Dependable and results-driven. You will be supporting payroll operations for many employees, so you will need to work well under pressure and balance multiple tasks.

• Perform the full range of payroll processing duties, including on-line entry of time and attendance, payroll adjustments, enrollment of new employees, and employee data changes for City departments and divisions.
• Research and collect information in order to complete forms or reconcile data and proofread and check forms for accuracy, completeness and compliance with departmental and City policies and regulations.
• Provide employees with information regarding Civil Service Rules, MOU provisions and related city policies and procedures.
• Respond to inquiries from employees in regards to salary rates, salary steps, job titles and related information.
• Maintain personnel files and time attendance reports.

• Your work will directly impact City of Oakland employees.
• You will be part of a great team who has fun and works hard.
• There are many opportunities for future growth and upward mobility.
• You will be working in Downtown Oakland with easy access to BART and other transportation.
• You will have excellent opportunities to grow and develop your skills and abilities.

• You will work in a fast-paced environment with simultaneous projects that have time-sensitive deadlines.
• You will need to assist City employees who need in-depth education regarding pay, policies, and regulations.
• There are system limitations and a lack of training documentation.
• Time-sensitive deadlines affect individual employees who are highly invested in the outcome.
• You will need to learn the City ordinances, policies, MOUs, and materials quickly in a short time span.

• Professional & Technical Expertise: Applying technical subject matter to the job
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Oral Communication: Engaging effectively in dialogue
• Writing: Communicating effectively in writing
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims
• Mathematical Facility: Performing computations and solving mathematical problems
• Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity

Minimum Requirements for Application

The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.



Minimum Qualifications



Education
Equivalent to the completion of the twelfth grade.



Experience

One year of experience comparable to Payroll Personnel Clerk I in the City of Oakland;

OR

Two years of experience in general office support or accounting clerical work which included bookkeeping or payroll experience.

• Must pass a background investigation.

• Municipal government and organization experience.
• Experience with Oracle E-business version R12 payroll system.
• Experience with retroactive calculations.
• Experience with effective document logging and filing.

Supplemental Information

Exempt Limited Duration Employee (ELDE) : This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules (per Charter Section 902f). Exempt Limited Duration positions may not exceed a period of one year.

All applications received will be forwarded to the Finance Department for further consideration.

Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.

• Work/Life Balance: 37.5-hour work weeks
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Retirement: CalPERS (California Public Employees’ Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans.
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year.
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.

The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system.

If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).


Our online application system is provided by GovernmentJobs. If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system.

F or recruitment-specific questions, please contact Sarah Herbelin at [email protected]

Employer

City of Oakland

Address

150 Frank H. Ogawa Plaza - 2nd Floor


Oakland, California, 94612

Phone

(510) 238-3112

Website

The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*:

• CalPERS Medical
• Dental
• Vision
• Medical Waiver Plan – Cash-In-Lieu
• Flexible Spending Accounts
• Commuter Benefits
• Group & Supplemental Life Insurance
• Employee Assistance Program (EAP)
• Guaranteed Ride Home (GRH)
• Pension Benefits
• Deferred Compensation

• Specific benefits may vary depending on the assigned specific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements

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